A lawn care owner in Robins called us in June convinced his bank had lost about four thousand dollars. The bank had not. Two customer payments had been recorded twice, a card refund never got entered, and three checks written in April had never cleared. One bank reconciliation found all of it in an afternoon. That is what bank reconciliation in Cedar Rapids is really for: not paperwork, but catching the money you cannot see.
Bank Reconciliation
Bank reconciliation means matching your books to your bank, line by line, until the two agree exactly. Every deposit, every card swipe, every check, every fee. When they match, your books are true. When they do not, something is wrong, and it is almost always worth finding.
We reconcile accounts every month for small businesses across the Cedar Rapids area, from Robins and Cedar Rapids to Mt Vernon, Marion and Hiawatha. It is included in every monthly plan, not billed as an extra.
What we reconcile every month
- Business checking accounts
- Business savings accounts
- Credit cards and fuel cards
- Merchant accounts like Square and Stripe
- PayPal, Venmo and Zelle activity
- Loans and lines of credit
- Payroll clearing accounts
- Undeposited funds
What reconciliation actually catches
Problems we find
- Payments recorded twice, inflating your income
- Deposits that never actually landed
- Checks written months ago that never cleared
- Card fees quietly eating three percent
- Duplicate subscriptions nobody cancelled
- Employee or vendor charges that should not be there
What you get back
- A cash balance you can actually trust
- Income counted once, not twice
- Real margin after fees
- Early warning on fraud and errors
- Clean numbers for lenders
- A file your accountant will not question
Monthly Bookkeeping
Reconciliation is the backbone of monthly bookkeeping. Every account gets matched to its statement before your books close on the 10th. Skip it and every report after it is a guess. See monthly bookkeeping.
Weekly Bookkeeping
Weekly bookkeeping suits detailers, retail counters and anyone handling cash daily. Reconciling weekly means catching a missing deposit while you still remember the customer, not sixty days later when the trail is cold.
Quarterly Bookkeeping
Quarterly bookkeeping fits low volume operations like a rental or a side business. Fewer transactions means reconciliation takes less time, and it still keeps estimated taxes honest.
Year-End Bookkeeping
Year-end bookkeeping is the final reconciliation of the year. Every account matched, loans tied to the lender balance, payroll agreed to your filings, and depreciation posted. This is the pass that decides whether tax season is quiet or painful.
Bookkeeping Catch Up
Never reconciled at all? Bookkeeping catch up rebuilds it month by month, working backward from today so recent months are usable first. Most owners are surprised how much money turns up, usually in the form of income counted twice.
Bookkeeping Cleanup Services
When years of unreconciled history have piled up, that is bookkeeping cleanup services. Fixed quote from $350, most jobs finished in two to four weeks, and every account reconciled by the end. See bookkeeping cleanup.
QuickBooks Cleanup
Most reconciliation problems live inside QuickBooks. Bank feeds that were never matched, transactions added twice because the feed and a manual entry both landed, undeposited funds holding phantom money. QuickBooks cleanup untangles it. QuickBooks setup and book setup for new businesses prevent it, and bookkeeping migration brings old records in from desktop software or spreadsheets.
Small Business Bookkeeping
Reconciliation looks different by trade, so small business bookkeeping here is built around yours. Bookkeeping for contractors has to handle progress payments and customer deposits that arrive out of order. Bookkeeping for retail stores lives on daily card batches, where inventory bookkeeping decides real margin. Bookkeeping for real estate reconciles per property. We also do bookkeeping for freelancers, bookkeeping for startups and bookkeeping for non-profits, where grant money and restricted funds have to be provable. See small business bookkeeping.
Virtual Bookkeeping
All of this is virtual bookkeeping, also called online bookkeeping or cloud bookkeeping. Read-only bank feeds flow straight into the file, so nothing gets keyed by hand and nothing waits on a paper statement. Outsourced bookkeeping at a flat fee costs far less than a part time hire who reconciles once a quarter.
Tax Ready Books
Tax ready books start with reconciled accounts. An accountant cannot file confidently from numbers that do not match the bank, and an unreconciled file is the single most common reason a return gets delayed or a deduction gets dropped.
Bookkeeping Consulting
Doing your own books? Bookkeeping consulting teaches the reconciliation routine properly: what to match, what to do about old uncleared checks, and how to spot double counted income. Internal bookkeeping audits review past reconciliations, and customized bookkeeping solutions fit the process to how your business actually runs.
Every accountbank, card, merchant, loan, payroll
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To the pennyif the books say $14,203.17, the bank says it too
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By the 10threconciled before your books close
Questions Cedar Rapids owners ask
How often should accounts be reconciled? Monthly at minimum, weekly if you take cash or run high volume. Anything longer and errors get expensive to trace.
QuickBooks matches my transactions already. Is that reconciliation? No, and this trips up a lot of owners. Matching a feed is not the same as reconciling to a statement. The feed can miss items, double post, or import a pending charge that never cleared. Reconciliation proves the ending balance.
What if my accounts have never been reconciled? Common, and fixable. We start with a fixed quote and work backward. Read how long that usually takes.
Is reconciliation extra? No. It is part of every monthly plan, from $350 a month. See pricing.
Serving small businesses across the Cedar Rapids area. See who we serve, all 20 cities, or how it works.
